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A guide to best application letter for job vacancy with Examples

A guide to best application letter for job vacancy with Examples

Updated on June 7th, 2022 at 10:47 am

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A guide to best application letter for job vacancy with Examples

A well written, compelling application letter can make the difference between an application being accepted and being rejected. The following are tips to help you create the best application letter for the job vacancy


Review all necessary information about the company you are looking job for

Research all kind of information about the company.

Search for information pertaining the available job opportunities in the in the company. This greatly aids you in knowing the position in which you can apply for.

It also greatly makes you more informed such that even when writing the application letter, you know the particular addresses of the company, their phone numbers and the available job positions you can apply for


Use a professional format to write the letter for the Job Vacancy

An application letter is not like any other letter you could write to your family, friends, or spouse; it is a formal document, a formal communication with the management, and as such, you should avoid include any greetings in the letter and instead get right to the point.

Write short address headings

You can write the headings addresses in block letters or small letters. On the left side of your paper, begin by writing your own personal information i.e. your full names. Address, phone number, and at the end you skip one line and write the date of the letter for example;

Felix Mwendwa

P.O box 1234,





The next address heading, write information related to company addressing the manager. If you know their name you can include it but if you do not them just leave it and follow the following format

To the manager,

Name of the company,

Address of the company,



After now you have the headings, the next step is salutation. After the short address heading, skip one line before writing the salutation.

The Salutation should just be brief for example dear sir/madam. The reason as why we say dear sir/madam is simply because we do not know the gender of the manager. Skip one line before going to the next step


The title should be written in block letters and should be underlined. Under the title section, capture the work position in which you are applying for and follow the following format.


Skip on line before you move to the body



Here now the main concept or else now the application letter itself begins now. First go direct and tell the manager the main reason for writing this letter to him or her. you may also use words like

I am writing this letter to apply for, -mention the position you are applying for.

I am hereby taking this opportunity to apply for– mention the position you are applying for.

Then now let the manager and the company know how you knew about the vacant position you are applying for.

For example, maybe it was through an advert, maybe through social media platform or any other channel make sure you let the manager know.

After writing one paragraph, just skip one line and go to the next paragraph.

In the next paragraph, let the manager know about your working experience. You can also tell them about the skills you have trained for and also mention about your education qualifications and the grades you acquired.

This greatly makes you distinct from the rest of individuals who are applying for the same job opportunity and it might make the manager choose you over them. Mention also something about your personal character and strengths.

Begin writing your letter’s conclusion in the next paragraph. Remember that an application letter should be as short as possible and no longer than one page. Thank the management in the letter and express your desire to hear back from them as soon as possible.


Skip one line before you write the conclusion

Beginning from the bottom left page of your page now write the conclusion, for example

Yours faithfully, sincerely.

Felix Muia



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Below is an application letter Sample for job vacancy


Felix Mwendwa Muia,

Wamunyu-Yathui Ward,


P.O Box 17,





The Manager,

Adaption for Smallholder Agriculture Programme (Asap),



Dear sir/madam,



I am writing this letter to apply for an enumerator position following the notice that was released recently seeking to recruit enumerators to undertake the annual Survey, 2019/2020 and 2020/2021. As requested, I enclose full detailed curriculum vitae.


The role is very appealing to me and I believe that the experience from the 2019 census enumeration progress which I participated in as an enumerator together with my education qualification make me a highly competitive candidate suitable for this position.


My undergraduate degree in statistics and programming has given me exposure and basic skills in counting and data manipulation which I will enforce during the exercise.

Also, my knowledge in programming will greatly aid towards the success of the project. I am a very hardworking man and I promise that I will also remain a hardworking, dedicated and an obedient individual all through the by election voting exercise.


I can be reached anytime via the email address [email protected] or by cell phone number 0722*** ***.


Thank you for your time and consideration. I am looking forward to discussing with you about this opportunity.


Yours sincerely,

Felix Mwendwa

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